Know what are the ultimate time management techniques used by leaders to improve your productivity and do more in less time.
"Take care of the minutes and the hours will take care of themselves." - Lord Chesterfield
If you want to be more productive and efficient with your work, so you can earn more money and do more of the things you wish in life, you’ve got to learn how to utilise your time in the best way. Simply following a few smart time management techniques can boost your productivity by several notches.
These time management techniques for professionals are quite popular due to their efficacy. These time management approaches have helped various individuals to gain better control over their time, so maybe they can help you as well.
5 Highly Acclaimed Time Management Techniques for Professionals
Let us have a thorough look at the 5 smart time management techniques used by leaders and eminent professionals.
1. Eisenhower’s Urgent-Important Matrix
Professionals are ought to have too many tasks in hand at a time. Eisenhower Matrix, also referred to as the urgent-important matrix, allows you to prioritize and sort the tasks on your to-do list.
The Einsenhower Decision Matrix
Here’s how to use the Eisenhower Matrix to manage your time and task:
● Draw a grid with four quadrants
● Across the top, write Urgent above left quadrant box one and Not Urgent above right quadrant.
● Going down the left side of the grid, write Important to the upper quadrant and Not Important next to the lower quadrant.
● Now for every task you have in your hand, ask two questions, “Is this important?” and “Is this urgent?”
● Then, place each task accordingly into the relevant box that matches your yes or no for your questions.
Act on the task according to their position in the Einsenhower Decision Matrix.
➢ Now you have a clear picture of prioritised tasks based on what's important and urgent, do those tasks first.
➢ For the tasks in the quadrant indicating important but not urgent, you can schedule them to do later.
➢ The tasks present in the urgent but not important quadrant can be delegated.
➢ Remaining tasks can be ignored until they become urgent or important.
2. Pareto Principle: The 80/20 Rule
The 80/20 rule, also called the Pareto Principle, says that 80% of the outcome comes from 20% of efforts. This principle can be observed in many distinct areas of life and also applies to time management effectively. It means you just have to work smarter by identifying the 20% portion of your task that will define your results. You can yield the best value for your time and efforts.
3. Rapid Planning Method (RPM)
The Rapid Planning Method (RPM) allows you to focus sharply on the tasks that make a real difference in your life. Motivational speaker Tony Robbins designed this time management technique to drive our actions and efforts efficiently. To utilise this method, you need to ask yourself three questions:
1. What do I really want?
2. What’s my purpose?
3. What do I need to do?
4. Pomodoro Technique
The Pomodoro Technique is designed to maximise your work time by using specific breaks within a set work structure. This time management technique breaks work time into two time blocks of 25-minute and 5-minute. Here, the 25 minutes block is meant for action on your tasks and the 5 minute is break time to relax and rejuvenate.
This smart time management approach enables you to work in a longer sustained manner and you get a tremendous amount of work done in the given duration of time.
5. Flowtime
Flowtime technique enables you to design your own structured schedule. Since different individuals have different capabilities when it comes to time to focus on a single task, thus, instead of setting 25-minute work time as suggested during pomodoro technique, you can use your habits and focus cycles to define the suitable amount of time before a break. You need to track your time or the amount of time required to do the task will expand to the amount of time given for that task.
10 Quick Actionable Tips for Smart Management of Your Time
Along with the smart time management techniques discussed in the preceding section, it is recommended that you add the below tips in your actions to yield the most from your time: 1. Put the focus on one task at a time
2. Put a practical time limit on tasks
3. Block out distractions
4. Avoid procrastinating
5. Plan ahead to avoid the hassle
6. Make a list of tasks
7. Prioritise tasks to avoid confusion
8. Take breaks at appropriate times
9. Reward and encourage yourself
10. Learn to say no at times
To read more, click 10 Most Effective and Proven Time Management Tips for Professionals
Need help to work smart? Take the free 'My Time Management Style' Assessment to enhance your productivity and have a personal life.
Smita D Jain is a Certified Life Coach, Executive Coach and NLP Practitioner. Smita’s ‘Empower Yourself’ Personal Clarity Coaching Programs enable busy professionals unhappy in their jobs to tap into their passions and transform them into professions so that they work because they want to, not because they have to.
Prior to her journey as a coach, Smita had extensive experience of 14 years as a corporate and business strategy professional with Fortune 500 companies. She is also a speaker at various public forums, a published writer, and an Amazon bestselling author.
You can learn more about Personal Empowerment Life Coach and Executive Coach Smita D Jain’s ‘Empower Yourself’ Coaching Programs by visiting www.lifecoachsmitadjain.com and
book a complimentary strategy session at https://www.lifecoachsmitadjain.com/booking.
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